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Human Resources Administrative Assistant
Title:Human Resources Administrative Assistant
Employment Group:Administration
Location:Cambridge, Ontario

Toyota Motor Manufacturing Canada is committed to providing accommodations for applicants with disabilities; please advise us if you require an accommodation during the recruitment process.

Toyota Motor Manufacturing Canada (TMMC) is a world-class automotive facility with manufacturing plants located in Cambridge and Woodstock, Ontario. Our plants currently manufacture the best-selling Toyota RAV4, RAV4 Hybrid and the Lexus RX 350 and RX 450h vehicles, and will also soon be building the popular Lexus NX and Lexus NX Hybrid models. Recognized year after year on the global stage for manufacturing quality by our customers, we are also recognized as one of Canada’s Top 100 Employers.

The world-famous Toyota Production System, a philosophy of continuous improvement and on-going training, enables each Team Member to work towards their highest potential. The success of our company stems from hiring results-driven, self-motivated individuals, with the ability to work together to achieve team goals.

To promote a comfortable, safe and productive work environment, as well as to comply with all federal, provincial and/or local laws, TMMC is a smoke free property.

What We Offer

  • Compensation package includes overtime pay and extended medical flex plan after 12 weeks
  • Employee Vehicle Discounts
  • Social Events and an On-Site Fitness Facility


Human Resources Administrative Assistant – Contract position ending June 17, 2022


Role Overview

As a Human Resources Administrative Assistant at TMMC, you will provide administrative support to the Human Resources department and the Executive Team (Officers, Finance GM, HR GM). You will be responsible for ensuring the efficient and smooth day-to-day operation of our administration department.


What you’ll be doing

Executive Support (Officers, Finance General Manager, Human Resources General Manager and Human Resources department)

  • Support calendar and expense management
  • Assist with travel bookings and support visitor coordination
  • Manage office requirements (purchase orders, office supplies, etc.)
  • Support meetings (scheduling and taking minutes)
  • Develop reports and presentation material for the Human Resources Management Team, Senior Management and Vice President
  • Provide administrative support for projects (gather and input date for budgets)
  • Assist in developing business proposals, general correspondence and emails on behalf of Management


Policy Development & Performance Management (PDPM) Support

  • Provide project support for the Human Resource Case Management (HRCM) project, including testing and identifying kaizens for the project team
  • Support all changes through Standardized Work and training
  • Provide support with Performance Management using the HRCM (review, process, scan, file, checks and reporting)
  • Complete quarterly report cards for investigations and performance management
  • Coordinate legal filling, offsite and onsite storage
  • Manage office requirements (purchase orders, office supplies, etc.)


Employment Standards Leave (ESA) Leave Administration

  • Process ESA leave requests as per legislation and TMMC process
  • Identify and implement kaizens to the process
  • Accurately track to create a quarterly report card


Desired Skills and Experiences

  • Bachelor of Arts Degree or College Diploma in Human Resources, Business, Finance or equivalent degree/diploma is required
  • Minimum of 1 to 3 years of related work experience required
  • Advanced computer skills: Microsoft Office (Excel, Access and PowerPoint)
  • Working knowledge of SAP would be an asset
  • Excellent verbal and written communication skills
  • Proven problem solving and analytical skills
  • Strong interpersonal skills and the ability to work effectively in a team environment
  • Strong time management skills
  • Willing to support daily and weekend overtime requirements as needed
  • Must be flexible to work in Cambridge and/or Woodstock

TMMC as an Employer of Choice

  • Canada’s Top 100 Employers 2019 – TMMC has been named to this national list for 15 consecutive years
  • Canada’s Family Friendly Employers 2019
  • Canada's Greenest Employer 2019
  • Waterloo’s Top Employers for 2019 – annual competition recognizing exceptional places to work
  • 18 J.D. Power and Associates Plant Quality Awards
  • Team Member volunteerism reward programs
  • Strong United Way Supporter – TMMC has raised over $10 million for the UW through our annual campaigns

TMMC is an equal opportunity employer committed to building a diverse workforce. We believe in enabling people of different ages, sexes, sexual orientations, gender identities, gender expressions, colours, races, ancestries, citizenships, ethnic origins, places of origin, and creeds to work together and realize their full potential. TMMC is committed to compliance with all applicable legislation including providing accommodation for applicants with disabilities. Please advise us at any point during the recruitment and selection process if you require accommodation.



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