Toyota Motor Manufacturing Canada (TMMC) is a world-class automotive facility with manufacturing plants located in Cambridge and Woodstock, Ontario. We are one of the largest Toyota Motor Manufacturing facilities in North America and we produce the top-quality Toyota Corolla, RAV4, and the Lexus RX 350 and RX 450h. We have been recognized as one of the Top 100 Employers in Canada for multiple years.

The world-famous Toyota Production System, a philosophy of continuous improvement and on-going training, enables each Team Member to work towards their highest potential. The success of our company stems from hiring results-driven, self-motivated individuals, with the ability to work together to achieve team goals.

Position Overview:

The Executive Staff Assistant will be supporting the Management and Officers to provide information to show case the current status of business operations. This will be a challenging but rewarding opportunity to learn and demonstrate your analytical and computer capabilities. Time management and the coordination of multi-functional activities will be expected and therefore validating your flexibility and adaptability to work in this ever changing and exciting work environment.

Position Summary:

• Gathering, tracking and analyzing data for quality, safety, cost and productivity related to Key Performance Indicators.
• Support the development of confidential reports and presentation material for Senior Management.
• Assist with travel arrangements and coordinate Company events and Corporate visits.
• Work in an open-office and team environment.

Qualifications and Experience:

• University Degree or College Diploma in related discipline
• Advanced knowledge of Microsoft applications (Word, Excel, etc.) and MS Outlook required.
• Knowledge of SAP software.
• Keen sense of urgency in delivering tasks and strong follow through in prioritizing, coordinating and planning in a high volume fast paced environment.
• 5 years’ proven experience as an executive administrative assistant, senior executive assistant or in other related position
• Excellent verbal and written communication skills as well as strong analytical capabilities.
• Attention to detail with a strong motivation and self-initiated improvement mindset.
• Proven problem-solving skills with exemplary planning and time management skills.
• Proven discretion and confidentiality
• The ability to work in a team environment.
• The ability to adapt and learn Toyota methods and philosophy.
• Possess excellent telephone and interpersonal skills.
• Manage and maintain calendars, schedules and meeting agendas
• Able to work overtime as required with the occasional off-shift or weekend support.

TMMC as an Employer of Choice

Canada’s Top 100 Employers – TMMC has been named to this national list a total of 14 times over the past 18 years

• Canada’s Family Friendly Employers 2018 –one of the country’s top family friendly employers
• Waterloo’s Top Employers for 2018 – annual competition recognizing exceptional places to work
• 16 J.D. Power and Associates Plant Quality Awards
• Team Member volunteerism reward programs
• Strong United Way Supporter

TMMC is an equal opportunity employer committed to building a diverse workforce. We believe in enabling people of different ages, sexes, sexual orientations, gender identities, gender expressions, colours, races, ancestries, citizenships, ethnic origins, places of origin, and creeds to work together and realize their full potential. TMMC is committed to compliance with all applicable legislation including providing accommodation for applicants with disabilities. Please advise us at any point during the recruitment and selection process if you require accommodation.